StaffShield is a document organization and reminder tool. Think of it as a smart spreadsheet for employment documents.
What StaffShield is not. We are not a law firm, an immigration advisor, or a compliance certifier. We are not affiliated with DHS, ICE, the Department of Labor, or OSHA. Some of our features (expiration tracking, approval workflows, AI date extraction) overlap with what compliance tools do, but they are extensions of our spreadsheet-and-storage capabilities, not compliance functions. The Service is not a system of record for compliance, and nothing in it (dashboard indicators, AI outputs, status icons, reports) is legal advice or a guarantee of compliance. If you need a true compliance system, get one separately.
You stay responsible. You are responsible for the accuracy of documents you upload, for verifying worker identity and eligibility under applicable law (including IRCA, FCRA, ADA, OSHA), and for any employment decisions you make. You are also responsible for getting the consents and giving the notices that worker-data privacy laws require before uploading worker data, and for keeping your own login credentials and systems secure.
AI features are a tool, not a decision-maker. Our AI features (like document date extraction) can be wrong, incomplete, or fabricated. You must have a human review every AI output before relying on it. Don't use AI output as the sole basis for any employment, compliance, or legal decision.
Your data. You own your data. We process it on your behalf and never sell it. We use Render, Neon, Cloudflare R2, Postmark, and Stripe as service providers; we'll give 30 days' notice before changing them. We may use anonymized, non-identifying data to improve our service and AI models. Read the Privacy Policy for details.
Billing. Paid plans bill monthly through Stripe. Fees are non-refundable. We will give 30 days' notice before any price change.
If you cancel. You have 30 days to export your data, after which it is permanently deleted.
Disputes. Disputes are handled by individual arbitration in New Jersey under AAA rules. You waive class actions. Any claim must be filed within one year after it arises. Our and our team's combined liability is capped at the lesser of three months of fees you paid or $100. reflecting that our pricing is nominal relative to the data you may choose to put in the Service. (Free tier liability cap: $0.)
Updates. If we change these terms, we'll email you 30 days before the change takes effect.
Read the full Terms of Service →
Read the full Privacy Policy →